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Version 2.2 released
Written by Administrator   
Wednesday, 11 March 2009 23:18

This week saw the first release of Roster2Outlook v2.2. The code of version 2.2 has changed a lot in order to make Roster2Outlook more airline independent. In previous versions of Roster2Outlook, the program was looking for the duty times at the bottom of the roster to calculate duty end times and deside if a duty continued on the next day. However, not all arlines put the durty time on the roster (anymore). This would result in an error as Roster2Outlook searches for something that isn't there. From this version Roster2Outlook no longer looks for the duty times. This should fix the problem FlyBE users had recently and enables users of other airlines such as EuroFly to use Roster2Outlook.

This version also sees the implementation of a Roster Pattern Creator. This enables users with a fixed pattern (e.g. easyJet 5-4-5-3) to project their future duties and days off. Here follows an example of how to creae your own pattern:

  • Select 'Tools' in the menu and click 'Create roster pattern'.
  • The Roster2Outlook Options window will open on the Roster Pattern Settings page.
    • Tick Create roster pattern.
    • Select 'directy to Outlook' or 'in seperate calendar file' - when you select 'directly to Outook' Roster2Outlook will create appointments directly to your main calendar in Outlook, starting from the date entered at 'First day to export pattern'. When you export your roster, the pattern days will be replaced by your duties (when using Categories). If you choose to make use of a seperate calendar file (ICS file), Roster2Outlook will create a file called RosterPattern.ics in the program folder. You can open this file as a seperate calendar (double click, or choose File -> Open -> Calendar... in Outlook). This calendar file can be displayed in Side-By-Side or Overlay mode in Outlook. Apointments will not be replaced as the pattern is located in a seperate calendar.
    • Select the first day of your pattern. In this example for the easyJet 5-4-5-3 pattern this should be the first Late Duty after your reserve period. This can be a date in the pas or the future.
    • Select the first date you want Roster2Outlook to start exporting the pattern.
  • Inthe menu to the left, click Pattern (under Settings) and the Pattern page will open.
  • The text block at the bottom should be empty. If anything is displayed, select the lines and click Remove.
  • The total pattern length is 21 weeks, 17 normal weeks and 4 weeks of reserve period. The 17 normal weeks consist of 7 blocks of the 5-4-5-3 pattern. Click in the first empty textbox (#) and type '7' (without the quotes). Select the next textbox (Description) and type a description of this block (e.g. 'Normal Weeks'). in this case the Description doesn't matter as this is a block of other duties. Click Add. You should see a line added to the bottom textblock (e.g. '7 x Normal Weeks').
  • Now we add the pattern for the first 17 weeks: Select # and type 5, for Description type a description you want Roster2Outlook to use for this duty (e.g. 'Late Duty'). Tick 'Belongs to previous block' and click Add. The second line of the bottom text block should now show this information (starting with some spaces to show it belongs to the previous block).
  • Repeat this with 4 x Day Off, 5 x Early Duty, 3 x Day Off (you can change the description off course). You'll have 5 lines in the bottom text block, the last 4 starting with spaces.
  • The reserve period is 4 weeks, of which the last 3 days are Days Off. So untick 'Belongs to previous block' and add: 25 x Reseve Period + 3 x Day Off.
  • Go back to the Roster Pattern Settings page and click 'Create Roster Pattern Now'. Your pattern will be exported to Outlook or the file RosterPattern.ics in the Roster2Outlook program folder. Your pattern will be saved for when you want to use it again.
  • If you want to export your pattern again directly to Outlook, the old pattern won't be removed. You have to do this manually in Outlook. When you export to RosterPattern.ics, the file is rewritten.

If you need help with a different pattern, please use the forum to ask for help.


Last Updated on Wednesday, 11 March 2009 22:09